Correctly Updating QuickBooks
Question: I am using an older version of QuickBooks and want to upgrade to the current year. What should I do to prepare for this?
Answer: First of all, back up your current QuickBooks file. Then, run your balance sheet, and profit and loss (income) statements on both the accrual and cash bases for the day on which you upgrade.
After you download the current version of QuickBooks, run those same reports again for that date before you make any entries into QuickBooks. Compare them to make sure that your data carried forward correctly. Make sure your are comparing your accrual original report to your accrual new report, etc.
If they do not match, contact the company from which you purchased the software or an IT specialist for help. Only after you identify and correct the problem should you enter new transactions.
QuickBooks Premier and Enterprise can be modified to better serve ad specialty distributors. Harriet Gatter is a QuickBooks ProAdvisor, a former accounting professor and a former ad specialty distributor. She advises ad specialty distributors to use QuickBooks Premier and Enterprise, often in conjunction with other industry-specific software, to manage the complexities of the ad specialty business, with the results being time saved, errors eliminated and an overall accurate accounting of your business. Contact her at email@example.com
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